Case Study
From Excel to Centralised Payroll
Simplifying Payroll Administration for a Cayman Islands Church and Pre-School
When a growing church and pre-school in Grand Cayman needed to replace a manual payroll process, they turned to BizPay Central to bring their payroll operations into one place and create a system that could grow with them.
Customer Snapshot
Industry: Religious Organisation & Early Childhood Education
Location: Grand Cayman, Cayman Islands
Employees: Approximately 23 across two entities
Payroll: Monthly
Entities: Church and Pre-School
Solution: BizPay Central Payroll
The Challenge: Managing Payroll Across Multiple Entities with Manual Processes
The organisation operates both a church and a pre-school, with separate payrolls to manage each month.
After payroll functionality became unavailable in their previous software, the team turned to Microsoft Excel to process payroll. While the spreadsheets got the job done, managing payroll manually meant more work for the administrators and made it harder to maintain one consistent process across both entities.
As the organisation continued to grow, they required an updated payroll solution that could reduce time spent on just payroll, while still giving them the flexibility to manage the church and pre-school separately.
The team also needed to account for pension, health deductions and produce payroll outputs that could be used for electronic banking.
“We were looking for a modern payroll solution that could simplify administration, support both entities, and help us move beyond manual payroll processing.”
The Solution: BizPay Central Payroll
MC Systems implemented BizPay Central as the organisation’s central payroll platform.
The church and pre-school continue to have their own payrolls, while both can be managed within the same system. This allowed for greater visibility across the two entities, rather than relying on separate spreadsheets and manual calculations.
The setup includes:
- Separate companies and payrolls within one platform
- Monthly payroll processing
- Automated payroll calculations
- Pension and health benefit deductions
- Payroll outputs for electronic banking
- A cloud-based platform that can support the organisation as it grows
Moving payroll from Excel to a dedicated payroll platform gave the team a more structured way to manage their monthly payroll and reduced their reliance on manual processing.
The Results: A Better Way to Manage Payroll
With BizPay Central in place, the organisation now has a dedicated system for managing payroll across both the church and pre-school.
The move away from spreadsheets means administrators no longer rely on a strictly manual Excel-based process to manage their monthly payroll. Payroll for both entities can be handled within one platform, while calculations and deductions are managed through the system.
The organisation now has:
Less reliance on manual processing
Payroll has moved from spreadsheets to a dedicated payroll platform, reducing the amount of manual work involved each month.
One place for two payrolls
The church and pre-school maintain separate payrolls while being managed within the same system.
A more consistent payroll process
Automated calculations and structured deductions help the team manage payroll in a more consistent way.
Room to grow
With a cloud-based payroll platform in place, the organisation has a stronger foundation to support its needs as it continues to grow.
Today, the team has a dedicated payroll system that takes care of the core payroll process, giving administrators more time to focus on their people.
Looking for a better way to manage payroll?
If your organisation is still relying on spreadsheets or manual payroll processes, BizPay Central can help you move to a dedicated payroll platform built around the way your business works.